Your Front Desk, Reinforced — Without Hiring In-House
From chaotic schedules and patient no-shows to insurance backlogs and overworked staff — we match you with trained remote specialists who keep your clinic running smoothly, without the overhead.
The Admin Overload Is Hurting More Than Your Schedule.
Too Many Calls, Not Enough Hands
You're missing opportunities — and losing patience.
Inbound calls are going unanswered. Voicemails are stacking up. Front desk staff are overwhelmed, bouncing between check-ins, phone calls, and urgent walk-ins. Potential patients slip through the cracks before they ever book.
Insurance Follow-Ups That Never End
You didn’t hire your team to sit on hold.
Verifications, claims, denials, and callbacks to providers are eating up hours of your week. It’s mentally draining, hard to track, and constantly getting pushed to “later” — until later becomes lost revenue.
Front Desk Burnout
Your team’s overworked — and it’s starting to show.
They’re juggling appointment confirmations, reschedules, intake paperwork, billing follow-ups, and more — all while staying friendly and composed. The workload isn’t just hurting morale, it’s hurting patient experience.
Your Growth Is on Pause
You can’t scale if you're stuck in the weeds.
Expanding your patient base or opening a second location sounds great — but how can you think about growth when you’re stuck managing yesterday’s admin fires? You’re stuck reacting — not growing
6 Admin Tasks You’ll Never Have to Worry About Again
Appointment Confirmations & Reminders
Send reminders, confirmations, and post-visit follow-ups to reduce no-shows and keep your schedule running smoothly.
Patient Call Handling, Intake & Callbacks
Answer incoming calls, pre-screen new patients, and handle follow-ups. Missed calls and callbacks are tracked and returned — so no one falls through the cracks.
Insurance Verification & Claims Follow-Up
Check coverage, submit claims, and follow up on denials — without your front desk spending hours on hold.
Charting Assistance & EMR Updates
Support documentation and data entry to keep patient records clean and compliant.
Referral Follow-Up & Lab Coordination
Send, receive, and track referrals and lab updates — so no patient falls through the cracks.
Administrative Inbox & Document Handling
Monitor the clinic inbox, organize documents, handle quick replies, and route key messages — so nothing gets missed or buried.
Proven Healthcare Talent
Our specialists aren’t new to clinic support — they’ve done this before. From appointment handling and EMR updates to insurance verifications and patient follow-ups, each specialist has a real-world track record in dental and medical environments. No steep learning curves. Just plug-and-play help.
Why Dental & Medical Clinics Choose Flowvate
Quick, Confident Onboarding
Most clinics meet and onboard their specialist in under 10 days. You’ll receive a curated shortlist of qualified candidates — already trained and ready to jump into your systems and help you streamline the chaos.
50%+ Savings, No Compromise
Flowvate’s monthly service plans start at just $2,350/month, giving you a full-time, pre-vetted support specialist for less than half the cost of a local hire. No benefits to manage. No overhead. Just reliable, affordable admin support that pays for itself in reclaimed time and reduced stress.
Real Humans. Real Support.
Flowvate isn’t a hiring app or AI bot. We’re hands-on from start to finish. We guide you through matching, onboarding, and post-placement support — so the person you bring on doesn’t just “work,” they work for you.
On average, Flowvate clients reclaim 18+ hours a week and save over $35,000 per year — all while working with professionals already trained in clinic support.
The best part? Most are up and running in under 10 days.
Helping Dental & Medical Teams Work Smarter
Let’s Take Some Work Off Your Plate
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