More crews. More jobs. Less time buried in admin.
Flowvate helps residential and commercial cleaning companies hire dedicated remote staff for scheduling, customer service, quotes, follow-up, bookkeeping, admin and more.
- Shortlist in about 3 days.
- Start in about 7 days.
- Month to month.
Sound familiar?
- The phone keeps ringing while crews are already out working.
- Schedule changes are eating up your day.
- Routes keep changing and someone has to reorganize everything.
- Customers are waiting for answers.
- Quotes go out, but nobody follows up.
- Your cleaners need updates while you are handling something else.
- Commercial clients need check-ins and paperwork.
- You are still fixing tomorrow's schedule after hours.
The cleaning business grew. The admin grew with it.
What can remote cleaning staff take off your plate?
The cleaning happens on-site. Most of the work around it happens on a phone or a computer.
Calls and Customer Service
- Answer incoming calls
- Respond to texts and emails
- Handle basic customer questions
- Send arrival or service updates
- Return missed calls
Scheduling and Routes
- Book cleaning jobs
- Manage recurring schedules
- Handle cancellations and rescheduling
- Help organize crew routes
- Fill gaps when jobs cancel
- Keep cleaners updated on schedule changes
Quotes and Follow-Up
- Respond to quote requests
- Follow up on open quotes
- Check back with old leads
- Follow up after estimates or walkthroughs
- Keep prospect records organized
Residential Client Support
- Manage recurring bookings
- Send reminders
- Handle schedule changes
- Follow up after cleans
- Help manage move-in and move-out bookings
Commercial Account Support
- Help coordinate recurring service schedules
- Send routine client updates
- Track service requests
- Organize site notes and documents
- Help coordinate crews across locations
- Follow up on open client items
Office and Admin
- Update customer records
- Manage inboxes
- Enter job notes
- Organize paperwork
- Prepare basic reports
- Keep files and systems clean
Bookkeeping Support
- Enter expenses
- Organize receipts
- Track invoices
- Help with accounts receivable
- Follow up on unpaid invoices
- Prepare clean records for the accountant
Social Media and Reviews
- Schedule posts
- Organize before-and-after photos
- Post completed work
- Reply to basic messages and comments
- Ask happy customers for reviews
- Keep social pages active
Bookkeeping support is day-to-day help with records and paperwork. Flowvate does not provide licensed accounting or tax advice.
There may already be more work sitting in your customer list.
Most cleaning companies have quotes, past customers, and open route spots that nobody has time to work.
Quote Follow-Up
Follow up with people who asked for a quote but never booked by phone, text, or email.
Old Customer Reactivation
Reach out to past residential or commercial clients who have not booked in a while.
Recurring Service Follow-Up
Check in with one-time customers who may be a fit for weekly, biweekly, monthly, or recurring service.
Route Filling
Work through customer lists when there are gaps in a crew's route.
Commercial Lead Follow-Up
Follow up with businesses that requested pricing, walkthroughs, or service information by phone, text, or email.
Review Follow-Up
Ask happy customers for reviews after a successful clean.
Cancellation Recovery
Reach out to existing customers who may be able to move into an open spot after a cancellation.
Remote roles for residential and commercial cleaning companies
Start with one. Add more when the schedule fills up.
Customer Service Representative
- A Customer Service Representative handles calls, texts, emails, customer questions, and booking support for cleaning companies.
Scheduling Coordinator
- A Scheduling Coordinator manages recurring jobs, reschedules, cancellations, and day-to-day calendar changes.
Route Coordinator
- A Route Coordinator helps cleaning companies organize crew routes, fill gaps, and keep cleaners updated when the day changes.
Office Administrator
- An Office Administrator handles records, inboxes, paperwork, reports, and day-to-day admin.
Bookkeeper
- A Bookkeeper helps track expenses, invoices, receipts, and accounts receivable.
Quote Follow-Up Coordinator
- A Quote Follow-Up Coordinator helps cleaning companies follow up with residential and commercial leads who received pricing but did not book.
Revenue Coordinator
- A Revenue Coordinator works old customers, recurring-service opportunities, open route spots, and missed follow-up.
Commercial Account Coordinator
- A Commercial Account Coordinator helps manage client updates, service requests, schedules, site notes, and open items across commercial accounts.
Review Coordinator
- A Review Coordinator follows up with happy customers and helps build the company's online reputation.
Social Media Coordinator
- A Social Media Coordinator organizes job photos, schedules posts, and keeps social pages active.
What cleaning company work can be done remotely?
The cleaning happens on-site. A lot of the work behind it doesn’t have to.
Keep local
- Cleaning crews
- On-site supervisors
- Walkthroughs when needed
- Supply delivery
- Quality checks
- Physical site access
Can be done remotely
- Customer service
- Scheduling
- Route coordination
- Quote follow-up
- Commercial account support
- Bookkeeping
- Admin
- Review requests
- Social media
- Customer reactivation
This is probably easier than you think.
Most businesses are working with someone within days.
Forget job titles. Tell us what's taking up your time. We'll figure out who you actually need.
- Quick discovery call
- No job description needed
- Clear scope in writing
We recruit, vet, and interview every candidate. You only meet people we'd hire ourselves.
- Pre-vetted and tested
- Background checked
- Matched to your business
No endless resumes. No weeks of interviews. Just choose the person that's the best fit for your business.
- Short, focused interviews
- Decide in days, not weeks
- Swap anytime if needed
Your new team member gets to work. You get back to growing your business.
- Onboarding handled for you
- Ongoing management included
- Payroll fully covered
Cleaning company cost comparison
See what adding to your cleaning company really costs.
Pick a role and a wage. See what a local hire costs once the required employer costs are added up.
This is an estimate, not a payroll quote. It includes required employer costs only.
Start typing to search. Wage suggestions adjust by location.
$20.00 x 40 hours x 52 weeks = $41,600 in annual wages.
These are off by default. Nothing is added unless you turn it on and enter your own amount.
You Keep
$22,024/year
49% less
Estimate based on the required employer costs shown below.
Local cleaning company hire
Required employer costs in United States.
- Wages$41,600
- Social Security$2,579
- Medicare$603
- FUTA$42
Estimated Annual Cost
$44,824 USD
Dedicated Flowvate hire
One monthly payment. We handle the hiring side.
- Dedicated employee
- Recruiting included
- Candidate vetting included
- Payroll handled
- Regular check-ins
- Performance tracking
- Ongoing support
- Replacement support
Full-Time price
$1,900/mo
$1,900 per month, $22,800 per year.
Estimated Annual Cost
$22,800 USD
Your inputs
- Country
- United States
- State
- Illinois
- Job title
- Scheduling Coordinator
- Work schedule
- Full-Time (40 hours per week)
- Pay type
- Hourly wage
- Hourly wage
- $20.00
- Annual wages
- $41,600
- Time period
- 1 year
How annual wages are calculated
$20.00 per hour x 40 hours per week x 52 weeks = $41,600.
Required employer costs
Employer Social Security: 6.20% of wages up to $184,500.
Employer Medicare: 1.45% of wages with no wage limit.
FUTA: 0.6% of the first $7,000 of wages, up to $42 per year.
State taxes, unemployment rates and workers compensation costs vary by employer and location. They are not included unless added above.
Source: IRS and Social Security Administration employer rates, 2026. Last reviewed 2026-01-15.
Optional costs
No optional costs are included. Benefits, equipment, recruiting and onboarding are all set to zero unless you add them.
One-time costs apply to year one only. Later years include recurring costs only.
Flowvate pricing is a flat rate. The same monthly price applies in CAD and USD, with no currency conversion applied.
A one-time $200 USD onboarding payment is credited toward your first month, so it is not added to the annual total.
Wage suggestions: Flowvate internal hiring benchmarks. Last reviewed 2026-01-15. Country-level averages adjusted by a province or state multiplier. Treat as an estimate.
All results are estimates for comparison only. This is not an exact payroll quote.
What this could look like in your cleaning business
These are examples, not client stories.
The 5-Crew Residential Company
The owner is still answering calls, moving jobs around, and fixing the schedule at night.
A Scheduling Coordinator and Customer Service Representative can help keep the calendar and customer communication under control.
The Route Gap Problem
A customer cancels and now there is a hole in the day.
A Route Coordinator can work the customer list and help move the right job into that open spot.
The Quote Pile
Residential and commercial quotes are going out, but follow-up is inconsistent.
A Quote Follow-Up Coordinator can help keep those opportunities from getting forgotten.
The One-Time Customer
A customer books once and disappears.
A Revenue Coordinator can follow up and look for chances to turn one-time work into recurring service.
The Growing Commercial Portfolio
More offices and sites are being added, but client updates and service requests are starting to pile up.
A Commercial Account Coordinator can help keep communication, schedules, and open items moving.
The Review Problem
The crews do great work, but hardly anyone leaves a review.
A Review Coordinator can follow up with happy customers and make it easy to leave one.
Remote cleaning staffing questions
More jobs should mean more growth. Not more admin for you.
Tell us what you want to hand off.
Get Started