More properties shouldn’t mean more chaos.
Flowvate helps property management companies hire dedicated remote staff for tenant support, maintenance coordination, leasing admin, bookkeeping, follow-up and more.
- Shortlist in about 3 days.
- Start in about 7 days.
- Month to month.
Sound familiar?
- Tenant messages keep coming in all day.
- Maintenance requests are piling up.
- Vendors need updates.
- Leasing follow-up keeps getting pushed back.
- Your team is jumping between calls, emails and paperwork.
- Owner reports take longer than they should.
- You are still cleaning things up after hours.
The portfolio grew. The workload grew with it.
What can remote property management staff take off your plate?
If the work happens on a phone or a computer, someone else can do it.
Tenant Support
- Answer tenant questions
- Respond to emails and messages
- Send updates
- Handle basic lease questions
- Route urgent issues to the right person
Maintenance Coordination
- Log maintenance requests
- Contact vendors
- Schedule repairs
- Follow up on open work orders
- Keep tenants updated
Leasing Support
- Respond to inquiries
- Schedule showings
- Follow up with prospects
- Send application links
- Help organize leasing paperwork
Office and Admin
- Update records
- Organize documents
- Manage inboxes
- Enter data
- Prepare reports
- Keep files clean
Bookkeeping Support
- Enter expenses
- Track invoices
- Organize receipts
- Help with accounts receivable
- Keep owner records up to date
Owner and Vendor Support
- Send routine updates
- Organize vendor information
- Follow up on missing documents
- Help prepare owner reports
- Keep communication moving
Bookkeeping support is day-to-day help with records and paperwork. Flowvate does not provide licensed accounting or tax advice.
There may already be money getting lost in the follow-up.
The follow-up that gets dropped on a busy day is usually the follow-up that keeps units filled and balances current.
Lead Follow-Up
Follow up with rental inquiries that never booked a showing.
Application Follow-Up
Check in with prospects who started but did not finish an application.
Vacancy Support
Keep listings updated, respond to inquiries, and help move prospects toward a showing.
Renewal Follow-Up
Reach out before lease renewal dates and keep the process moving.
Outstanding Balance Follow-Up
Send reminders and help keep overdue balances organized.
Maintenance Follow-Up
Check that repairs were completed and make sure unresolved issues do not turn into bigger problems.
Review Follow-Up
Ask happy tenants or owners for reviews when the timing is right.
Remote roles for property management companies
Start with one. Add more when the portfolio grows.
Tenant Support Coordinator
- A Tenant Support Coordinator handles tenant questions, messages, updates, and basic support.
Maintenance Coordinator
- A Maintenance Coordinator logs requests, schedules vendors, follows up on work orders, and keeps tenants updated.
Leasing Coordinator
- A Leasing Coordinator responds to inquiries, schedules showings, follows up with prospects, and helps move applications along.
Office Administrator
- An Office Administrator handles records, documents, inboxes, reporting support, and day-to-day admin.
Bookkeeper
- A Bookkeeper helps track expenses, invoices, receipts, and accounts receivable.
Owner Support Coordinator
- An Owner Support Coordinator helps prepare updates, organize reports, and keep owner communication moving.
Vendor Coordinator
- A Vendor Coordinator keeps vendor information organized, follows up on jobs, and helps track open items.
Revenue Coordinator
- A Revenue Coordinator follows up on leasing leads, renewals, outstanding balances, and other missed opportunities.
Review Coordinator
- A Review Coordinator helps follow up with happy tenants and owners for reviews.
What property management work can be done remotely?
The property is local. A lot of the office work doesn’t have to be.
Keep local
- Property inspections
- Showings when done in person
- On-site maintenance
- Emergency response
- Physical key handoffs
- Walk-throughs
Can be done remotely
- Tenant support
- Maintenance coordination
- Leasing follow-up
- Scheduling
- Vendor communication
- Bookkeeping
- Owner updates
- Admin
- Review requests
- Lead follow-up
This is probably easier than you think.
Most businesses are working with someone within days.
Forget job titles. Tell us what's taking up your time. We'll figure out who you actually need.
- Quick discovery call
- No job description needed
- Clear scope in writing
We recruit, vet, and interview every candidate. You only meet people we'd hire ourselves.
- Pre-vetted and tested
- Background checked
- Matched to your business
No endless resumes. No weeks of interviews. Just choose the person that's the best fit for your business.
- Short, focused interviews
- Decide in days, not weeks
- Swap anytime if needed
Your new team member gets to work. You get back to growing your business.
- Onboarding handled for you
- Ongoing management included
- Payroll fully covered
Property management cost comparison
See what adding to your property management team really costs.
Pick a role and a wage. See what a local hire costs once the required employer costs are added up.
This is an estimate, not a payroll quote. It includes required employer costs only.
Start typing to search. Wage suggestions adjust by location.
$20.00 x 40 hours x 52 weeks = $41,600 in annual wages.
These are off by default. Nothing is added unless you turn it on and enter your own amount.
You Keep
$22,024/year
49% less
Estimate based on the required employer costs shown below.
Local property management hire
Required employer costs in United States.
- Wages$41,600
- Social Security$2,579
- Medicare$603
- FUTA$42
Estimated Annual Cost
$44,824 USD
Dedicated Flowvate hire
One monthly payment. We handle the hiring side.
- Dedicated employee
- Recruiting included
- Candidate vetting included
- Payroll handled
- Regular check-ins
- Performance tracking
- Ongoing support
- Replacement support
Full-Time price
$1,900/mo
$1,900 per month, $22,800 per year.
Estimated Annual Cost
$22,800 USD
Your inputs
- Country
- United States
- State
- Illinois
- Job title
- Tenant Support Coordinator
- Work schedule
- Full-Time (40 hours per week)
- Pay type
- Hourly wage
- Hourly wage
- $20.00
- Annual wages
- $41,600
- Time period
- 1 year
How annual wages are calculated
$20.00 per hour x 40 hours per week x 52 weeks = $41,600.
Required employer costs
Employer Social Security: 6.20% of wages up to $184,500.
Employer Medicare: 1.45% of wages with no wage limit.
FUTA: 0.6% of the first $7,000 of wages, up to $42 per year.
State taxes, unemployment rates and workers compensation costs vary by employer and location. They are not included unless added above.
Source: IRS and Social Security Administration employer rates, 2026. Last reviewed 2026-01-15.
Optional costs
No optional costs are included. Benefits, equipment, recruiting and onboarding are all set to zero unless you add them.
One-time costs apply to year one only. Later years include recurring costs only.
Flowvate pricing is a flat rate. The same monthly price applies in CAD and USD, with no currency conversion applied.
A one-time $200 USD onboarding payment is credited toward your first month, so it is not added to the annual total.
Wage suggestions: Flowvate internal hiring benchmarks. Last reviewed 2026-01-15. Country-level averages adjusted by a province or state multiplier. Treat as an estimate.
All results are estimates for comparison only. This is not an exact payroll quote.
What this could look like in your property management business
These are examples, not client stories.
The 75-Unit Portfolio
Tenant messages, maintenance requests, and leasing follow-up are all landing on the same small team.
A Tenant Support Coordinator and Maintenance Coordinator can help keep the daily flow under control.
The Growing Portfolio
New doors are being added, but the office team is still the same size.
An Office Administrator and Owner Support Coordinator can help keep records, reporting, and communication moving.
The Vacancy Problem
Leads are coming in, but follow-up is inconsistent.
A Leasing Coordinator can help respond faster, schedule showings, and follow up with prospects.
The Maintenance Backlog
Open work orders are piling up and vendors need chasing.
A Maintenance Coordinator can help keep requests, vendors, and tenant updates organized.
The Renewal Pile
Lease renewals are coming up, but nobody owns the follow-up.
A Revenue Coordinator can help keep renewals and outstanding balances from getting forgotten.
The Review Problem
Happy tenants and owners rarely leave reviews.
A Review Coordinator can help follow up at the right time and make it easier for them to leave one.
Remote property management staffing questions
There's probably work on your desk that someone else could be doing.
Let's find the person to do it.
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